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Space Availability - West Virginia and Regional History Center

Welcome to the West Virginia and Regional History Center Manuscripts Room Reservation System.

  • Use this to book appointments to use Archives & Manuscripts collections, Oral Histories, Printed Ephemera, and Folk Music recordings
  • You must be a registered user to book appointments
  • Reservations must be made at least two business days in advance. If you want an appointment on Monday, please book and confirm your requested material no later than the Thursday before.
  • Seats may be reserved for up to 4 hours at one time.
  • Back-to-back bookings are permitted
  • The system defaults to booking one hour when you first click on the grid to select your appointment start time. To extend your appointment, scroll down to the drop-down menu and select when you'd like for your appointment to end.
    • The system blocks time around appointments which is actually bookable time, so use the drop-down if you want to see if you can book before another patron's appointment.
  • Materials must be requested in advance and a maximum of 10 archival items (eg. box, oral history, map) may be requested and used per hour.
    • Our reference staff will confirm what materials you'd liked pulled prior to confirming your appointment.
    • If you plan on using more than 10 items during your appointment, you will be able to request those throughout the day. We will only pull 10 items in preparation for your booked visit.
    • If you are requesting restricted material, you must fill out the Restricted Material Use form before your appointment will be confirmed.
  • Additional materials will be paged every hour on the hour.
  • Once an appointment time has begun, the seat cannot be cancelled. Users who do not show up for their booked time lose that time from their 4 hour appointment. If you know you will be late on the day of your appointment, please let us know!
  • Your reservation is not confirmed until you receive an email from the reference staff.
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